Executive Assistant

About Aura: At Aura Biosciences, we are developing a new class of therapies to target and destroy cancer cells selectively, while leaving surrounding tissue unharmed – an approach we call molecular surgery.  By safely eliminating cancer locally, we can treat early and transform the lives of people with a wide range of cancers that are poorly managed today.

Our lead program in ocular melanoma is designed to remove cancer cells in the back of the eye as a first-line therapy potentially long before the disease progresses and metastasizes to the liver, where it almost always is fatal. Development of a first-in-class treatment option to selectively destroy cancer cells would create the possibility of a cure in this and other cancers where the disease can be detected early.

Position Summary: 

Aura Biosciences is seeking a dynamic Executive Assistant to join our team to provide outstanding support for two to three C-level Executives and other key team members. This person will need to exercise solid judgement in a variety of situations, build relationships with keys stakeholders, and have the ability to maintain a realistic balance among multiple priorities on a daily basis. This crucial member of the team will collaborate with the current C-team Executive Assistant and Officer Manager as an administrative team to provide coverage and back-up support as needed. The ideal candidate should have exceptional organizational skills, strong written and verbal communication ability and a strong attention to detail.

Responsibilities include but are not limited to:

  • Manage multiple Executives’ calendars, meetings, and schedules, resolving scheduling conflicts as they arise and prioritizing issues to ensure effective time management. Communicate agendas and respond to calendar changes as needed.
  • Coordinate detailed domestic and international travel arrangements for team members including air, hotel, car, etc. as business travel needs dictate.
  • Complete expense reports and credit card reconciliation.
  • Coordinate logistics of special events including team meetings, conferences, seminars, workshops, off-site meetings, special projects, and department outings/team building.
  • Communicate with internal and external stakeholders with professionalism, accuracy, and speed.
  • Facilitate communication from team members by soliciting information from the team, providing critical updates, anticipating questions, and organizing priorities.
  • Demonstrated experience utilizing interpersonal and collaborative skills.
  • Prepare documents for Executives’ signatures and maintain and organized filing system.
  • Take initiative to problem solve and troubleshoot issues.
  • Apply a thorough knowledge of company operations and policies and procedures on a daily basis.

Minimum Requirements:

  • Bachelor’s degree and/or equivalent work experience.
  • Experience supporting C-level Executives within the biotech/pharmaceutical industry is highly preferred.
  • Excellent communicator with prior experience in a high-growth, fast-paced start-up environment is required.
  • Highly flexible team player with the ability to prioritize and work independently with limited supervision.
  • Solid skills in managing office technology and confidential record keeping.
  • Strong organizational skills and ability to multi-task and problem-solve as conflicts arise.
  • Handle sensitive information with confidentiality and utmost integrity.
  • Desire to learn new skills and look for additional opportunities to contribute.
  • Exceptional technical skills to include but not limited to Microsoft Office Suite (Word, PowerPoint, Excel, and Outlook).
  • Comfortable collaborating with all levels of employees

Interested?  Email a cover letter and a copy of your CV to referencing the position in the subject line.