Office Manager

About Aura: At Aura Biosciences, we are developing a new class of therapies to target and destroy cancer cells selectively, while leaving surrounding tissue unharmed – an approach we call molecular surgery.  By safely eliminating cancer locally, we can treat early and transform the lives of people with a wide range of cancers that are poorly managed today.

Our lead program in ocular melanoma is designed to remove cancer cells in the back of the eye as a first-line therapy potentially long before the disease progresses and metastasizes to the liver, where it almost always is fatal. Development of a first-in-class treatment option to selectively destroy cancer cells would create the possibility of a cure in this and other cancers where the disease can be detected early.

Position Summary: 

Aura Biosciences is seeking a dynamic Office Manager who can take ownership of our office facilities and day-to-day office operations, and champion our employee engagement and company culture!

The Office Manager at Aura Biosciences is proactive and resourceful. This role is responsible for managing the day-to-day office tasks and performing a wide variety of administrative duties and projects. The Office Manager is a team player required to work cross-functionally, interacting with staff at all levels in our fast-paced environment while maintaining a high level of professionalism. This position will ensure that our office environment creates an ideal experience for all of our teams, while also bringing our mission and values to life. The person in this role will support the ongoing maintenance of our physical office space, coordinate the execution of employee events, as well as overseeing and supporting all office processes with a focus on employee safety, well-being, and morale.

Manage day-to-day operations of the offices including ordering lunches, maintaining a consistent snacks and beverage supply, vendor management, ordering and maintaining office supplies, incoming mail distribution and outgoing mail, courier, and FedEx/UPS shipments; approve invoices for all office functions.

To be a successful hire, you will need to have prior experience in office administration with a strong proficiency in Microsoft Office applications such as Word and Excel. Also needed is a can-do attitude, willingness to roll up your sleeves, and be proactive in recognizing what needs to be done and doing it.

Responsibilities include but are not limited to:

  • Answer, screen, and direct phone calls accordingly
  • Greet guests
  • Order and maintain supply levels
  • Point of contact for outside vendors and building management; source and manage operational vendors
  • Work with the Administrative Lead, act as back up for Executive Administrative Support
  • Assist in coordinating Executive team meetings; including board meetings, offsite meetings, and events
  • Comfortably interface with all levels of staff and stakeholders in and outside the organization
  • Monitor and assist in the general upkeep of the locations
  • Manage group calendars, meetings, conference rooms, expense reports and prepare necessary materials as needed
  • Order, set up and break down lunches 2x a week
  • Independently perform special projects as requested

Minimum Requirements:

  • Bachelor’s degree and/or equivalent work experience.
  • 2-3 years related experience managing a busy office in a corporate environment, with biotech preferred
  • Strong interpersonal skills to interact positively with all employees, clients, building management, etc.
  • Attention to detail to ensure tasks are completed thoroughly and correctly
  • Strong written and verbal communication skills to produce reports, assign tasks, accept instructions and handle vendor contracts, among other tasks
  • Creative problem-solving, tact, discretion and common sense
  • Strong Planning, organization, and time-management skills

Interested?  Email a cover letter and a copy of your CV to referencing the position description in the subject line.